Executive Assistant
Hybrid from London N1 (at least once a week in the office)
£60,000 to £65,000 p.a.
Company Shares Available.
Executive Assistant required with Property / Real Estate background and previous Executive level experience to provide a full PA service to 2 Directors and a small team, assist with projects and handle personal matters for 2 Senior Directors. The individual must be willing to travel overnight both UK and Abroad for mixed length business trips to support the Directors and be flexible over urgent weekend and evening demands that may arise, although seldom do. The role will require the individual to work in the office near Old Street at least once a week but being flexible on working location is important.
This is an exciting opportunity to for growth and expansion of the Company and increasing responsibility and opportunity as a consequence.
Day to Day duties include: –
- Reporting to the 2 company owners and management team once a fortnight with up-to-date financial figures as requested.
- Liaising with Company accountants.
- Preparing statistical analyses as requested.
- Checking and verification of accounts related queries.
- Bank account/financial management as required.
- Advising and assisting the Founder and TEA staff on any issues as required
- Diary management, meeting co-ordination, minuting meetings.
- Arranging travel which may also require you to attend business trips alongside the 2 main Directors.
- Help to research, manage and organise specific projects for the Directors.
- To assist the Senior Management team with organising meetings and video conferences, to prepare meeting agendas, attend meetings and take minutes and other miscellaneous duties as required.
- Arrange travel and prepare travel packs.
- Assist with further recruitment and personnel management as required.
- Assist with insurance policy renewals and organising quarterly team events including Christmas parties etc.
- Provide general administration support and to assist with any other additional duties appropriate to the post as requested by the Founder or the Senior Management team.
- Liaise with tenants of commercially rented properties.
- Reconciliation of finances, issue of invoices etc
- Manage appointments and ad-hoc engagements and additional work, including personal matters for the 2 company owners.
- Liaise via WhatsApp.
Essential Skills required:
- Experienced Executive Assistant at Senior Director level.
- Previous experience within either a Property Management/Real Estate or TV Production company.
- Willingness to travel on business trips both in the UK and abroad when required.
- Good experience of minuting meetings, problem solving and communicating at all levels.