Finance Manager/Executive Assistant

Salary:  £75,000 p.a.

London N1 – mainly work at home.

Our client is involved in the media/sport industry and is looking for someone with advanced Xero accounting software knowledge and an ACA (ICAEW) or ACCA qualification to work as a Finance Manager / Executive Assistant to the Directors.

You will be primarily based at home and there is some flexibility with working hours, but it is important to be able to clear all duties by the end of each day.  You will be required to attend the office in N1, for a few hours every fortnight and it would be great if the individual was available to travel with the Directors on international trips, although this is not essential.  A passion for film, football etc. would also be an advantage.

Main duties: –

This is an exciting opportunity to work in a range of different environments.

Essential requirements: –

Office Management Assistant

Salary:  £30,000 p.a.

Location:  London EC1

Our client was established over 25 years ago as a leading support within law worldwide, although they are not a law firm.  The purpose of this role is to provide support to the busy office management, admin and facilities team, assisting with a variety of office operations. Please note that this role is fully office based.

Main duties and responsibilities

• Assisting with ISO requirements;collecting and analysing data, updating records, preparing training materials, issuing internal communication to staff, preparing for audits, contributing towards a continuous improvement culture.
• Creating and updating department policies and procedures; creating new documents and updating existing guidance when changes are introduced, communicating changes to the team.
• Preparing department bills for approval, forwarding receipts and supplier invoices to the accounts department for payment.
• Coordinating internal communications (including maintenance of the company intranet).
• Front desk duties; sharing responsibility for being the first point of contact for all visitor (incl. guests, couriers, repairmen and colleagues) and handling enquiries in a calm and professional manner.
• Managing incoming and outgoing mail processing and courier deliveries; ensuring the front desk environment is kept tidy and adhering to the Clear Desk Policy and H&S standards.
• Acting as a Fire Marshal and a First Aider; sharing responsibility for emergency response (training will be provided).
• Taking minutes of team meetings and taking ownership of meeting agenda management
• Monitoring incoming chat enquiries, ensuring new enquiries are processed daily.
• Assisting with ordering stationery and office supplies in office administrator’s absence.
• Complying with the company’s environmental policy and following procedures as specified in the Environmental Management System.
• Updating records and gathering data, assisting with documenting processes and updating guidance documents.
• Any other additional duties appropriate to the post as requested by the Office Manager, internal staff or Senior Management.

Experience required:

• Strong background in an administrative support role and must have a genuine interest in office administration.
• Good work record.
• Strong organisational skills, ability to manage multiple responsibilities at once and to prioritise based on urgency and importance.
• Knowledge of ISO requirements useful but not essential.
• Ability to work harmoniously with other team members.
• Good knowledge of Word, Excel and PowerPoint essential.
• Strong communication skills

Commercial Property Underwriter

Hybrid from either Basildon, Essex or Worthing, East Sussex

1 to 2 days in the office, 3 to 4 days from home.

Salary: £60,0000 to £70,000 p.a. basic – dependent on experience + bonus + benefits including share options and 25 days holiday.

Fantastic opportunity for experienced Commercial Property Underwriter to work for this established underwriting group. You will work hybrid from either their offices in Basildon, Essex or Worthing, East Sussex.  The group is part of a global insurance group and is an approved Lloyds of London cover holder.

Duties:-

• Managing a mixed property portfolio.
• Pro-actively managing renewals.
• Managing new business quotes.
• Underwriting residential and commercial property/real estate risks within guidelines.
• Negotiate and define specific terms of insurance policies with brokers and policyholders.
• Making accurate and detailed records of underwritten policies.
• Liaising with key stakeholders both internally and externally.
• Ensuring all documentations and systems are kept up to date and provided to supporting brokers in a timely manner.
• Actively engaging with brokers to ensure the company is their first port of call on new business enquiries.
• Ensuring SLA’s are met and timely issuance of documentation.
• Reviewing applications for compliance and adherence.
• Researching background information on clients.
• Collaborate with specialists to gather relevant information and opinions.
• Weigh loss exposure and determine underwriting alternatives.
• Draw up competitive quotes.

Full funding available for any relevant professional qualifications taken and ongoing personal development.

Requirements:-

• Commercial Property Underwriting experience.
• Experience with renewals and new business.
• Strong written and verbal communication skills.
• Strong negotiation skills.
• Analytical.

Transactional Finance Manager – £65,000 p.a.

London SW1

Bonus of up to £10,000 p.a. available.

Benefits include Private Medical, Life Insurance, Pension, Dental, Critical illness cover, Income protection due to sickness, Food Allowance and discounted products.

Highly successful hospitality group founded almost 30 years ago requires Transactional Finance Manager to support the Financial Controller in day-to-day accounting duties with a focus on Accounts Payable (AP) and Accounts Receivable (AR), together with monthly and yearly accounting duties.  You will be responsible for managing 3 transactional accounts staff and previous hospitality background is desirable but not essential.  Responsibilities include:-

• Managing, developing, and supervising 3 transactional accounts staff.
• Maintaining the Account Payable and Accounts Receivable ledgers, reviewed alongside the Financial Controller a monthly basis.
• Develop and provide monthly reporting on expense management, aged receivables and overdue payables.
• Provide input on monthly cash flow forecasting, together with projected cash outflows.
• Maintaining accurate records, controlling reports and ensuring clean audit trails for the year-end financial audit.
• Overseeing all purchase invoices and expenses posting.
• Being the first contact for transactional queries from suppliers and internal stakeholders.
• Reviewing and approving payment runs.
• Overseeing supplier statements, account customers and bank reconciliations at month-end.
• Preparing balance sheet reconciliations, to be reviewed monthly alongside the Financial Controller.
• Preparing and filing quarterly VAT returns.
• Creating and maintaining manuals for financial procedures.
• Supporting the implementation of ERP upgrade from Microsoft Navision to Microsoft Dynamics Business Central.
• Developing the Accounts Receivable function by designing and continuously improving processes to facilitate the growth of the franchise business.

Requirements:

• Previous transactional financial experience including strong AP and AR experience.
• Hospitality company experience ideal but not essential.
• Ability to deal with large datasets and multiple cost centres.
• Strong analytical skills.
• Good communication skills.
• High degree of accuracy.

Commercial Account Handler

Location: Bexhill – Hybrid working ideally 2 days a week in the office but negotiable. 

Training will be full time in the office.

£32,000 to £35,000 p.a.

Our client is an established insurance company with 40 years’ experience providing insurance services to private and corporate clients.  They have over 130 staff spread across various offices in London, Kent and Sussex and they are looking for an experience Commercial Account Handler to join the team in Bexhill.

Outline of Responsibilities:

• Liaising with insurers and clients on a daily basis.
• Dealing with emails and phone calls from customers and clients – new and existing.
• Managing commercial clients, dealing with all aspects of the annual insurance cycle including renewals and managing new enquiries.
• Cross selling other insurance products to existing clients.
• Preparing presentations and demonstrations.
• Processing cancellations.
• Produce quotes.
• Negotiating terms.
• Keeping up to date with changes in policies and industry terms.

Skills Required:

• At least 2 years Commercial Insurance experience.
• Proven ability to manage new business and renewals within commercial insurance.
• Good telephone manner.

Assistant General Manager

Location:  London SW16

Salary:  £37,000 p.a.

Fantastic opportunity for experienced Restaurant Manager / Assistant General Manager to work in this established local modern, European fusion restaurant based in SW16, which serves lunches and dinners and is part of a successful, privately owned, expanding restaurant group.

The ideal candidate will be a strong team leader that is able to drive a team to be successful, has high service standards and financial management skills.  There are 14 staff at this shift – with 4 FOH and 4 BOH on each shift.

You will work alongside the GM and Head Chef and be a self-starter looking to make your mark in this small but successful restaurant with a £17K net turnover per week.

Responsibilities for AGM:

• Managing customer relations, ensuring they exceed customer expectations.
• Assisting with recruitment, training and mentoring of staff.
• Organising staff rota according to needs of the business.
• Ordering stock and managing supplier relationships.
• Cost control, ensuring budgets and maintained and results achieved.
• Ability to drive sales.
• Work alongside the GM and Head Chef to bring new menu ideas and sales incentives.
• Produce weekly reports on GP, Sales, Labour costs, P&L etc.

Skills Required for AGM:

• Previous experience working as a Restaurant Manager or AGM within a European food style restaurant.
• Good team and financial management experience.
• An excellent history of exceeding customer service expectations.
• Working as a team and on own initiative, being proactive.

Hours of work 45 hours per week over 5 shifts. 

They are closed Mondays but do sometimes have training days on a Monday.

Tuesday to Saturday opening hours 10am to 12midnight.  Sunday 10am to 10:30pm.

Office Manager – 22.5 hours per week.

London SW6

Hours 9:30am to 2pm – 22.5 hours a week.

Salary equates to £19.65 per hour. £23,000 per annum for 22.5 hours per week.

Monday to Thursday in the office.  Fridays work from home.

Fridays work from home.

Our client is a highly successful, well-established luxury competition company within over 10 year’s expertise and a £10m revenue turnover.  They are looking for a Part time Office Manager to join their team.

You will be involved in a wide variety of tasks to support all departments which will include:-

• Sourcing and booking locations for video shoots 
• Liaising with car dealerships to borrow cars for winner surprises 
• Managing travel arrangements for staff 
• Upkeep and ordering of office stock: stationary, refreshments 
• Office upkeep (getting stuff fixed) 
• Liaising with block management 
• Assisting with Customer Service enquiries 
  Health and Safety including organizing training and arranging drills.

This role if ideal for someone looking to work during school hours.  

Experience Required

• Two years+ relevant experience gained in a fast-paced office environment 
• The ability to multi-task 
• Experience in office management.
• Experience of managing supplier relationships and outsourced service contracts.
• Customer-focused with excellent written and verbal communication skills.
• Problem-solving skills and ability to recommend appropriate solutions.
• Excellent IT skills, including Microsoft applications.
• Interest/knowledge of cars helpful! 

Team Support Administrator

Location:  London EC1

Salary:  £27,000 to £28,000 per annum

Mon to Fri. Hours 9am to 5pm.  Training full time in the office then hybrid 3 days in the office, 2 at home.

Our client was established over 25 years ago as a leading support within law worldwide, although they are not a law firm. They have won numerous awards for their service and have an excellent reputation within their field.

The purpose of this role is to provide administrative support to the Public Sector research department in a timely and professional manner.  After your training (which must be done in the office) you are able to work 2 days from home and 3 days in the office on a hybrid basis.

You will support all team members and must be flexible and willing to get the job done when urgency is required.

Main duties and responsibilities include:

• Full administrative support to various members of the team.
• Scanning, photocopying and filing.
• Supporting Case Managers and the rest of the team with ad hoc duties.
• Producing written correspondence.
• Report preparation.
• Ordering and distributing certificates.
• Processing family tree requests.
• Creating distribution schedules.
• Assisting with overflow beneficiary updates and pending enquiries.

Experience Required:

• 1-3 years administrative experience ideal.
• Must have experience of producing letters/contracts and/or legal administration.
• Educated to A-level standard or equivalent (BTEC etc).
• High degree of accuracy.
• Ability to manage a workload from a variety of sources within the team.
• Good working knowledge of Microsoft Word and Excel.
• Excellent communication and interpersonal skills.

Interview process:

Shortlist for interview confirmed by 17th September.

First round of interviews via MsTeams on 19th to 24th September.

Second round of interviews via Ms Teams on week commencing 23rd September.

Financial Analyst

Hybrid – 3 days from office in London SW1, 2 days from home.

Salary:  £45,000 p.a.

Benefits include generous bonus scheme, 25 days holiday, medical insurance, pension scheme and employee discounts.

Successful hospitality group requires ACCA or CIMA qualified financial analyst to work from their London office supporting commercial analysis and performance tracking.   This position will report into the Head of Finance, this would suit an experienced analyst looking to help drive continued growth cross-departmentally in a fast moving and innovative company. As this position is newly created, there will be the opportunity to help develop the direction of the commercial finance team and contribute directly to the success of the company. The successful candidate should demonstrate outstanding numerical and analytical skills, as well as have a passion for the industry and finance.

Duties include:-

• Working with the accounts team to deliver analysis on period end statements against budget and projection
• Regularly liaising with budget holders, sharing financial tracking and providing performance vs budget and projection
• Assisting in the production of monthly internal and Board financial reports
• Producing insightful analysis that helps to drive business performance
• Assisting in development of all budgets and forecasts, working across departments to ensure accuracy and appropriate resource allocation
• Collaborating with the revenue and new product teams to control margins and ensure profitability
• Working alongside the IT team to transfer regular reporting into Power BI.
• Identifying and implementing improvements to efficiency and controls across departments

Requirements:

• Qualified accountant – ACCA / CIMA or equivalent
• Experience analysing complex data sets and delivering recommendations to senior leadership
• Strong Microsoft Excel knowledge [required]
• Ability to work under pressure and meet targets and deadlines
• Ability to work effectively with minimal management guidance or supervision
• The energy and self-motivation to work within a rapidly growing business that is constantly evolving with changing priorities
• Good organisation skills
• Excellent written and verbal communication skills

IT Project Manager, London

£45,000 to £50,000 per annum

4 month contract

Successful restaurant group requires experienced IT Project Manager with experience in delivering Digital Transformation projects, including replacing legacy systems with Power Platform solutions, rolling out Power BI reporting and a new Master Data Management portal for initial 4 month contract working at their London office in SW1.

You will be responsible for:

• Managing project backlogs and phase planning
• Hands on approach to user stories and process mapping
• Tracking progress against the project roadmap and timelines
• Managing teams and delivery partners to meet milestones on a day-to-day basis
• Setting up risk, assumptions, issues and dependencies log to mitigate against risks and issues
• Coordinating change with Product Owners and business stakeholders
• Weekly and monthly reporting on programme status
• Deployment (in line with the company’s technical change policies)
• Change management and Release planning 
• Developing plans to transition into Run and Operation phase
• Build and deploy operational Pilot services where required

this is the ideal candidate

• Be able to work 4 days a week in the Victoria office
• Have experience in hospitality or retail
• Experienced and capable of working with executives

Legal Counsel with fluent German

£85,000 to £90,000 p.a. + Bonus (£100K package) + excellent benefits.

London – Hybrid working available.

Our client is a global research and publications company that is looking for a Legal Counsel with fluent German to become trusted legal partner to their Sales team, collaborating with teams to deliver impactful legal support that makes a difference.  The role is hybrid from the London office.

The team provides legal support in the areas of sales, product development, technology, publishing and ethics, procurement, litigation, compliance and acquisitions.  They operate in sub-teams, guiding different business areas and collaborate across teams to support each other’s areas of expertise.  They partner with organisations to deliver knowledgeable and sound legal expertise.

Responsibilities:

• As the Legal Counsel you will provide legal support and guidance to the Sales teams for both the corporate and academic markets.
• Collaborate closely with the contracts manager who operates between the sales support teams and legal team.
• Provide advice and expertise for commercial transactions by partnering directly with the company’s customers.
• Provide support to the Sales group for transactional matters including legal advice, contract negotiation and drafting.
• Support strategies, templates, training and policies by coordinating and assisting on roll-outs and implementations.
• Provide best in practice professional legal services to the organisation to ensure deliver an impactful service.
• Become a trusted business partner to the stakeholder management team by building successful and collaborative relationships.
• Be an advocate for the team by driving and endorsing collaboration, open communication and impactful change.

Requirements:

• Fluent English and German.
• Law degree.
• c3 years full time work experience following degree.
• Experience supporting commercial contracting.
• Experience working with commercial teams essential.
• Experience working in a global-matrix environment.
• Knowledge of Intellectual Property (IP).

Case Manager – Probate Genealogy, Essex

Salary – £50,000 p.a. +

Remote working available. 

Benefits include private healthcare and cash plan, enhanced mat/pat leave, above statutory holidays plus the option to buy up to 5 additional days.

Our client is a well-established probate research and genealogy company, with over 50 years industry experience, that is looking to grow its team.

We are looking for candidates with a previous background in probate genealogy to join the team.  Please note that the company does not set case completion targets.

Your daily duties will be :

• Undertaking research to source beneficiaries and produce family trees,
• Case management.
• Making contact with beneficiaries and solicitors via phone and letter.
• Arranging for field agents to visit beneficiaries.
• Review cases with senior management.
• Maintain case files in an orderly manner and file correctly in relevant cabinets.

Skills Required:

• Experience as a Probate Genealogy Case Manager / proven family tree research skills.
• Excellent communication and interpersonal skills.
• Problem solving skills.
• Attention to detail.
• Ability to work on own initiative and organise own workload.
• Ability and experience in liaising with clients, solicitors, and members of the public in a courteous manner.

Executive Assistant

Hybrid from London N1 (at least once a week in the office)

£60,000 to £65,000 p.a.

Company Shares Available.

Executive Assistant required with Property / Real Estate background and previous Executive level experience to provide a full PA service to 2 Directors and a small team, assist with projects and handle personal matters for 2 Senior Directors. The individual must be willing to travel overnight both UK and Abroad for mixed length business trips to support the Directors and be flexible over urgent weekend and evening demands that may arise, although seldom do. The role will require the individual to work in the office near Old Street at least once a week but being flexible on working location is important.

This is an exciting opportunity to for growth and expansion of the Company and increasing responsibility and opportunity as a consequence.

Day to Day duties include: –

• Reporting to the 2 company owners and management team once a fortnight with up-to-date financial figures as requested.
• Liaising with Company accountants.
• Preparing statistical analyses as requested.
• Checking and verification of accounts related queries.
• Bank account/financial management as required.
• Advising and assisting the Founder and TEA staff on any issues as required
• Diary management, meeting co-ordination, minuting meetings.
• Arranging travel which may also require you to attend business trips alongside the 2 main Directors.
• Help to research, manage and organise specific projects for the Directors.
• To assist the Senior Management team with organising meetings and video conferences, to prepare meeting agendas, attend meetings and take minutes and other miscellaneous duties as required.
• Arrange travel and prepare travel packs.
• Assist with further recruitment and personnel management as required.
• Assist with insurance policy renewals and organising quarterly team events including Christmas parties etc.
• Provide general administration support and to assist with any other additional duties appropriate to the post as requested by the Founder or the Senior Management team.
• Liaise with tenants of commercially rented properties.
• Reconciliation of finances, issue of invoices etc
• Manage appointments and ad-hoc engagements and additional work, including personal matters for the 2 company owners.
• Liaise via WhatsApp.

Essential Skills required:

• Experienced Executive Assistant at Senior Director level.
• Previous experience within either a Property Management/Real Estate or TV Production company.
• Willingness to travel on business trips both in the UK and abroad when required.
• Good experience of minuting meetings, problem solving and communicating at all levels.